Notion vs. Confluence — What is Better for Cybersecurity

Notion vs. Confluence for Cybersecurity: Uncover key features, benefits & security tips to choose the right collaboration tool for your needs.

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Jeff Harms

Reviewed by Jeff Harms

Director, Advisory Services at OCD tech

Updated September, 18

Usability & Integration: Notion vs Confluence

Discover how Notion and Confluence compare on usability and integration for business productivity.

Notion Usability and Integration for Business

Notion offers an intuitive interface that pairs a seamless user experience with robust cybersecurity best practices, ensuring employees enjoy secure logins, MFA prompts, and role-based access control without sacrificing ease of use. Administrators benefit from a straightforward setup process, making it simple to manage advanced security configurations such as conditional access policies and encryption defaults, thereby reinforcing the platform’s security posture. The tool integrates efficiently with industry standards like Google Workspace, Microsoft 365, Slack/Teams, CRM systems, SSO solutions, APIs, and various automation tools, ensuring that each integration is secured and free from vulnerabilities. Additionally, Notion supports smooth data migration, robust data portability, and secure mobile/desktop access, making it an adaptable solution that meets the high expectations of modern cybersecurity and IT environments.

Confluence Usability and Integration for Business

Confluence stands out as an intuitive collaboration platform that preserves enterprise-grade cybersecurity, offering streamlined usability for employees through features like MFA prompts, secure logins, and role-based access controls, ensuring that each interaction aligns with best practices in cybersecurity. With a focus on practical administration, setting up security configurations such as conditional access policies and encryption defaults is straightforward, enabling IT teams to efficiently manage and adjust security measures as organizational needs evolve. Its seamless integration with a broad range of platforms—including Google Workspace, Microsoft 365, Slack/Teams, CRM systems, and SSO along with robust APIs and automation tools—ensures that collaboration occurs without introducing vulnerabilities or security gaps. Moreover, migration, data portability, and secure mobile/desktop access are handled adeptly, making Confluence a compelling choice for organizations seeking balanced, secure, and user-friendly digital collaboration frameworks.

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Security and Compliance: Notion vs Confluence

See how Notion and Confluence compare on security and compliance, including data protection, regulations, and business trust.

Notion

Data Security & Encryption

Data Protection & Encryption at Notion means that all user data is safeguarded with advanced encryption methods both in transit and at rest. This approach ensures that sensitive information is securely stored and less exposed to unauthorized access. By employing high-standard encryption protocols, Notion provides robust protection that is essential for maintaining data privacy and integrity.

Confluence

Data Security & Encryption

Confluence employs advanced encryption standards to protect data both in transit and at rest, ensuring sensitive information remains confidential. It uses state-of-the-art cryptographic protocols to safeguard data integrity and privacy. This robust protection is essential for mitigating unauthorized access and cyber threats.

Notion

Authentication & Access Control

Authentication & Access Control refers to the mechanisms put in place to verify user identities and manage permissions effectively. This is crucial in preventing unauthorized data access and ensuring that only the right individuals can view or modify information. Notion integrates multi-factor authentication and strict access controls to establish a secure environment for all its users.

Confluence

Authentication & Access Control

Access to Confluence is secured with a comprehensive system of authentication measures, including multi-factor authentication and single sign-on integration. These controls ensure that only verified users gain access, reducing the risk of account compromise. Such effective access management facilitates secure collaboration across teams.

Notion

Compliance & Certifications

Regulatory Compliance & Certifications involves adhering to applicable laws, industry standards, and obtaining independent certifications that validate security measures. Compliance is vital for building trust and ensuring legal accountability across different regions and industries. Notion actively meets international standards and regulatory requirements, demonstrating its commitment to securing user data and maintaining transparency.

Confluence

Compliance & Certifications

Confluence is engineered to support the most stringent regulatory compliance standards by adhering to internationally recognized certifications and frameworks. It aids organizations in meeting laws such as GDPR and HIPAA through regular audits and detailed security practices. This commitment to compliance builds trust and reinforces data protection obligations.

Notion

Incident Response & Reliability

Incident Response & Risk Management focuses on the strategies and plans developed to quickly identify, respond to, and recover from security incidents. Effective risk management minimizes potential damages and reinforces system resilience against evolving threats. Notion employs a proactive incident response plan along with continuous risk assessment to ensure swift action and sustained protection for its users.

Confluence

Incident Response & Reliability

Confluence has established clear incident response protocols to swiftly identify, contain, and remediate security events. It incorporates risk management strategies to assess vulnerabilities and prevent potential threats. This proactive approach to incident management is vital for maintaining operational resilience and minimizing impact during security incidents.

Cost and Value: Notion vs Confluence

Compare the cost and value of Notion and Confluence to see which offers better pricing, affordability, and long-term benefits.

 

Cost & Value for Notion

 

Notion’s subscription model is designed to suit various business sizes, offering a range from a free plan to premium tiers typically priced between $8 and $20 per user per month. These licensing costs are clear and predictable, making budgeting straightforward while ensuring that critical cybersecurity features such as built-in encryption and multifactor authentication are standard in higher tiers.

Beyond the basic subscription fees, companies must consider hidden costs including setup, training, and additional security add-ons, which can add an extra $1,000 to $3,000 during the initial implementation phase. Investing in these measures can result in significant long-term savings, especially when you consider that a single data breach can cost over $4M according to IBM, making Notion’s robust security framework an attractive ROI from a cybersecurity perspective.

Licensing and subscription costs for Confluence generally range from $5 to $20 per user per month, depending on the chosen plan and team size, which can be attractive for small to medium-sized businesses; however, alongside these obvious fees, organizations might incur hidden costs from initial setup, specialized training sessions, and additional investments in security add-ons to tailor the platform to their specific compliance requirements. The potential savings are significant when considering that expertly implemented cybersecurity measures in Confluence can prevent incidents that, according to IBM, may cost over $4M in the event of a data breach, as well as avoid expensive compliance fines and disruptive downtime. By factoring in the long-term benefits of enhanced data protection and efficient operational workflows, the overall return on investment becomes evident as businesses not only reduce risk exposure but also streamline knowledge management and collaboration efforts. In essence, while the upfront and recurring costs of Confluence require careful budgeting, the platform’s robust security features and scalability offer a strong financial incentive from a cybersecurity perspective.

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Final Recommendation: Notion vs Confluence for Cybersecurity

 

Final Recommendation

 

Notion consistently offers a user-friendly and flexible interface that greatly benefits small to medium-sized businesses and agile teams, while Confluence provides robust integration and structured governance suited for larger enterprises. Notion vs Confluence for cybersecurity highlights how each platform approaches security; Notion ensures secure data handling with straightforward encryption, whereas Confluence emphasizes regulatory compliance and advanced security protocols. In terms of usability, Notion simplifies document management with intuitive design, while Confluence leverages its comprehensive feature set for teams needing deep integration with other enterprise systems. Cost and value also play a defining role, as Notion's affordable pricing appeals to startups, whereas Confluence's higher price point is justified by its enhanced compliance and security capabilities. Integration is another key differentiator, with Confluence offering seamless connectivity with a range of enterprise tools, compared to Notion's more streamlined approach. Overall, both platforms have distinct strengths that cater to different business needs, and organizations should evaluate their specific workflows and security requirements. Ultimately, the choice between Notion and Confluence hinges on balancing ease-of-use with enterprise-level collaboration and compliance features to meet your digital transformation and cybersecurity goals.

 

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Read How to Enable MFA on these tools

Enabling MFA is one of the most effective ways to strengthen account security. We’ll walk through how to turn on multi-factor authentication (MFA), making it clear which steps are required and how the user experience compares across the two tools.

How to enable 2FA/MFA on a Notion account?

Learn how to enable 2FA/MFA on your Notion account with this easy step-by-step guide and boost your account security with two-factor authentication.

Learn More

How to enable 2FA/MFA on a Confluence account?

Learn how to enable 2FA/MFA on your Confluence account with this step-by-step guide to boost security and protect your data from unauthorized access.

Learn More

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Audit. Security. Assurance.

IT Audit | Cybersecurity | IT Assurance | IT Security Consultants – OCD Tech is a technology consulting firm serving the IT security and consulting needs of businesses in Boston (MA), Braintree (MA) and across New England. We primarily serve Fortune 500 companies including auto dealers, financial institutions, higher education, government contractors, and not-for-profit organizations with SOC 2 reporting, CMMC readiness, IT Security Audits, Penetration Testing and Vulnerability Assessments. We also provide dark web monitoring, DFARS compliance, and IT general controls review.

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