Reviewed by Jeff Harms
Director, Advisory Services at OCD tech
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Updated Oct, 3
Discover if HelloSign meets HIPAA compliance standards for secure, legal e-signatures in healthcare and sensitive data environments.
Director, Advisory Services at OCD tech
Updated Oct, 3
Guide
Yes, HelloSign can be used in a HIPAA-compliant manner as long as you have a proper Business Associate Agreement (BAA) in place and configure it according to HIPAA’s security and privacy guidelines.
To break it down further, HIPAA (the Health Insurance Portability and Accountability Act) sets rules to safeguard sensitive patient information. When using HelloSign for HIPAA-regulated information, you must ensure that it meets strict standards including secure data handling, encryption, and access controls.
Business Associate Agreement (BAA): A BAA is a contract between a HIPAA-covered entity and a service provider that handles Protected Health Information (PHI). For HelloSign to be HIPAA compliant, this agreement is essential.
Data Encryption and Security: HelloSign uses robust encryption and secure storage practices to protect data both during transmission and at rest. These security measures are key components of meeting HIPAA’s technical safeguards.
Access Controls and Audit Logs: Strict access management and detailed audit logs ensure that only authorized individuals can access sensitive documents, helping maintain HIPAA compliance and providing a trail for compliance checks.
Proper Configuration: Even with these security features, ensuring HIPAA compliance requires that you configure HelloSign properly. This includes monitoring user access, regularly updating security protocols, and ensuring all integrations also follow HIPAA standards. For assistance with readiness assessments and detailed strategic planning, we often recommend consulting with OCD Tech.
In summary, HelloSign offers the necessary features to support HIPAA compliance, but the onus is on the user to establish a proper environment through a signed BAA and diligent security practices. Should you require expert advice or a comprehensive readiness assessment, our team at OCD Tech is well equipped to guide you through the process.
What is...
Explore how HelloSign ensures HIPAA compliance for secure, legally binding electronic signatures in healthcare and sensitive data environments.
HelloSign is a trusted electronic signature solution primed for secure document workflows and compliance needs. As a robust eSignature platform, it integrates high-grade encryption, comprehensive audit trails, and stringent access controls, ensuring sensitive data remains protected. When considering HIPAA compliance, HelloSign’s secure environment assists healthcare organizations by safeguarding electronic protected health information (ePHI) during signature processes.
HIPAA, the Health Insurance Portability and Accountability Act, is a critical US law designed to protect Protected Health Information (PHI). For HelloSign HIPAA compliance, this means implementing stringent security measures—such as encryption, access controls, and comprehensive audit trails—to ensure sensitive healthcare data remains secure during electronic signature processes. HelloSign’s commitment to HIPAA standards reassures healthcare providers that their digital transactions meet rigorous privacy and security requirements.
For a detailed breakdown of the specific security configurations needed for compliance, our article provides a comprehensive walkthrough.
The first thing you should do is turn on multi-factor authentication. Our simple guide shows you how to do it in just a few minutes.
OCD Tech offers a comprehensive suite of cybersecurity and IT assurance services, including SOC 2/3 and SOC for Cybersecurity reporting, IT vulnerability and penetration testing, privileged access management, social engineering assessments, virtual CISO (vCISO) support, IT general controls audits, WISP development, and compliance assistance for frameworks like CMMC, DFARS, and FTC Safeguards.
OCD Tech specializes in serving highly regulated sectors such as financial services, government, higher education, auto dealerships, enterprise organizations, and not-for-profits throughout New England.
Typically, OCD Tech’s on-site work spans 1–2 days, depending on complexity and number of sites, followed by 1–2 weeks of analysis and reporting to deliver clear, actionable recommendations.
SOC 2 reporting demonstrates to clients and prospects that an organization follows best-in-class controls over security, availability, processing integrity, confidentiality, and privacy—boosting trust, meeting RFP/due diligence requirements, and helping secure contracts. OCD Tech helps organizations achieve and maintain this compliance.
Yes—OCD Tech provides guidance for compliance with DFARS (NIST 800‑171), CMMC (Levels 1–3), and FTC Safeguards, ensuring organizations meet specific government or industry-based cybersecurity mandates.
A virtual CISO delivers strategic, executive-level cybersecurity leadership as a service. OCD Tech’s vCISO service is ideal for organizations lacking a full-time CISO and helps build programs, define policy, oversee risk, and guide security maturity.
Absolutely. OCD Tech provides tailored internal IT Audit training and security awareness sessions, plus annual reviews of Written Information Security Programs (WISP), such as Massachusetts 201 CMR 17 and other state or industry-specific controls.
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IT Audit | Cybersecurity | IT Assurance | IT Security Consultants – OCD Tech is a technology consulting firm serving the IT security and consulting needs of businesses in Boston (MA), Braintree (MA) and across New England. We primarily serve Fortune 500 companies including auto dealers, financial institutions, higher education, government contractors, and not-for-profit organizations with SOC 2 reporting, CMMC readiness, IT Security Audits, Penetration Testing and Vulnerability Assessments. We also provide dark web monitoring, DFARS compliance, and IT general controls review.
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