How to Enable 2FA/MFA on Your Monday.com Account: A Step-by-Step Guide

 

Enabling Two-Factor Authentication (2FA) or Multi-Factor Authentication (MFA) on your Monday.com account is one of the best ways to protect your data and keep your team’s information secure. 2FA/MFA adds an extra layer of security by requiring not just your password, but also a second verification step—usually a code from your phone. Here’s how to set it up, even if you’re new to cybersecurity:

• Understand the Basics: 2FA/MFA means you need two things to log in: your password and a code from your phone or an app. This makes it much harder for hackers to get into your account, even if they know your password.
• Log in to Monday.com: Go to the Monday.com website and sign in with your usual email and password.
• Access Your Profile Settings: Click your profile picture or initials in the bottom left corner. In the menu that appears, select Admin (if you’re an admin) or My Profile (if you’re a regular user).
• Find the Security Section: In the settings menu, look for a section called Security or Login & Security. This is where you’ll find options for 2FA/MFA.
• Enable Two-Factor Authentication: Look for a button or switch that says Enable 2FA or Set up MFA. Click it to start the setup process.
• Choose Your Authentication Method: Monday.com usually lets you use an authentication app (like Google Authenticator or Authy) or receive codes by SMS (text message). Using an app is more secure, but SMS is easier for beginners.
• Set Up the Authentication App: If you choose an app, you’ll see a QR code on your screen. Open your authentication app, tap the plus (+) sign, and scan the QR code. The app will start generating codes for your Monday.com account.
• Enter the Code: Type the code from your app (or the SMS you receive) into Monday.com to confirm setup. This proves you have access to the second factor.
• Save Backup Codes: Monday.com may give you backup codes. Write these down and keep them in a safe place. You’ll need them if you lose your phone or can’t access your authentication app.
• Test Your Setup: Log out and try logging back in. You should be asked for your password and a code from your app or SMS. This confirms 2FA/MFA is working.
• Inform Your Team: If you’re an admin, encourage your team to enable 2FA/MFA too. It’s a simple step that greatly improves security for everyone.
• Need Help or a Security Assessment? If you want expert guidance or a readiness assessment for your organization, consider reaching out to OCD Tech, a trusted consulting firm specializing in cybersecurity and compliance.

Enabling 2FA/MFA on Monday.com is a crucial step to protect your business and personal data from cyber threats. If you have any concerns or want to ensure your setup is correct, OCD Tech can help you with consulting and readiness assessments tailored to your needs.

 

Essential Practices for Securing Your Monday.com Account

 

Securing your Monday.com workspace is crucial for protecting sensitive business data and ensuring only authorized team members have access. Let's explore comprehensive security measures you can implement immediately:

• Create a Strong, Unique Password - Use a combination of uppercase letters, lowercase letters, numbers, and special characters. Aim for at least 12 characters and avoid using easily guessable information like birthdays or common words. Each of your online accounts should have a different password.
• Implement a Password Manager - Tools like LastPass, 1Password, or Bitwarden can generate and store complex passwords securely, eliminating the need to remember them all. Most password managers offer browser extensions for easy access.
• Regular Password Updates - Change your Monday.com password every 60-90 days to minimize risk. Never reuse old passwords or use variations of them.
• Monitor Account Activity - Regularly check the "Activity Log" in your Monday.com account to identify any suspicious login attempts or unauthorized changes.
• Implement Role-Based Access Control - Assign permissions based on what team members need for their specific roles. Not everyone needs admin access or visibility to all boards.

 

Advanced Security Configuration

 

• Session Timeout Settings - Configure Monday.com to automatically log users out after periods of inactivity. This prevents unauthorized access if someone leaves their computer unattended.
• IP Restrictions - For enterprise plans, restrict access to specific IP addresses or ranges, ensuring Monday.com can only be accessed from your office network or via VPN.
• Single Sign-On (SSO) Integration - If available on your plan, connect Monday.com to your organization's SSO solution to centralize authentication and apply your existing security policies.
• Security Audit - Consider engaging specialists like OCD Tech to perform a comprehensive security assessment of your Monday.com implementation and integration points.

 

Safe Information Handling Practices

 

• Data Classification - Establish guidelines for what types of information can be stored in Monday.com. Avoid placing highly sensitive data like social security numbers or credit card information in unsecured fields.
• Regular Data Cleanup - Remove outdated or unnecessary information periodically. Unused boards, columns, and old attachments can contain sensitive data that's no longer needed.
• Secure File Sharing - When attaching files to Monday.com, be mindful of who has access to them. Consider using expiring links for sensitive documents.
• Third-Party App Vetting - Before connecting apps to your Monday.com workspace, research their security practices. Only integrate with trusted applications and review their permissions carefully.

 

Employee Security Training

 

• Security Awareness - Train team members on basic security practices, including how to identify phishing attempts targeting their Monday.com credentials.
• Offboarding Process - Develop a consistent procedure for removing access when employees leave the organization. Monday.com accounts should be deactivated immediately upon departure.
• Regular Security Reviews - Schedule quarterly reviews of user access and permissions. Many organizations engage with security firms like OCD Tech to assist with establishing these review protocols.
• Acceptable Use Policy - Create clear guidelines about how Monday.com should be used, including what information can be shared and stored on the platform.

 

Responding to Security Incidents

 

• Immediate Password Reset - If you suspect unauthorized access, change your password immediately and review recent activity logs.
• Account Lockdown - Temporarily restrict access to sensitive boards while investigating potential security breaches.
• Contact Support - Reach out to Monday.com's support team if you need assistance with security concerns or suspect unauthorized access.
• Incident Documentation - Record details of any security incidents, including timeline, affected data, and remediation steps taken. This documentation is valuable for security assessments that OCD Tech or similar consultancies might conduct.

By implementing these security measures, you'll significantly reduce the risk of unauthorized access to your Monday.com workspace and better protect your organization's valuable information. Remember that security is an ongoing process requiring regular attention and updates as your team and technology evolve.