How to Enable 2FA/MFA on Your Leapsome Account: A Step-by-Step Guide

 

Enabling Two-Factor Authentication (2FA) or Multi-Factor Authentication (MFA) on your Leapsome account is a crucial step to protect your sensitive HR and performance data. 2FA/MFA adds an extra layer of security by requiring not just your password, but also a second verification step—usually a code from your phone. Here’s how to do it, even if you’re new to cybersecurity:

• Understand the Basics: 2FA/MFA means you need two things to log in: your password and a code from your phone or app. This makes it much harder for hackers to access your account, even if they know your password.
• Log In to Leapsome: Go to the Leapsome login page and sign in with your usual username and password.
• Access Your Account Settings: Once logged in, look for your profile icon or your name, usually at the top right corner. Click it and select Account Settings or Security Settings from the dropdown menu.
• Find the 2FA/MFA Option: In the settings menu, look for a section labeled Two-Factor Authentication, Multi-Factor Authentication, or Security. Click on it to start the setup process.
• Choose Your Authentication Method: Leapsome typically supports authentication apps like Google Authenticator, Microsoft Authenticator, or Authy. These apps generate a unique code every 30 seconds. Download one of these apps on your smartphone if you don’t have one already.
• Scan the QR Code: Leapsome will show you a QR code. Open your authentication app, select Add Account or the plus (+) sign, and scan the QR code on your screen. This links your Leapsome account to your phone.
• Enter the Verification Code: Your authentication app will now show a 6-digit code. Enter this code into Leapsome to confirm the setup.
• Save Backup Codes: Leapsome may provide backup codes. These are for emergencies if you lose your phone. Save them in a safe place, like a password manager or a secure note.
• Test the Setup: Log out and try logging in again. After entering your password, Leapsome should ask for a code from your authentication app. Enter the code to access your account.
• Stay Secure: Never share your backup codes or authentication app with anyone. If you need help with readiness assessments or want expert advice on securing your business accounts, consider reaching out to OCD Tech, a trusted consulting and readiness-assessment firm.

Enabling 2FA/MFA on Leapsome is one of the best ways to protect your HR data and personal information. If you have any concerns about cybersecurity or compliance, OCD Tech can help guide you through best practices and readiness assessments.

 

Securing Your Leapsome Account: Best Practices for Enhanced Protection

 

Account security is crucial for protecting sensitive employee data and feedback in your Leapsome platform. Implementing robust security measures helps prevent unauthorized access and potential data breaches. Let's explore comprehensive strategies to secure your Leapsome account effectively.

Create and Manage Strong Passwords

 

Creating strong passwords is your first line of defense against unauthorized access:

• Use a minimum of 12 characters combining uppercase and lowercase letters, numbers, and special characters.
• Avoid using personal information like birthdates, names, or common words that could be easily guessed.
• Create a unique password specifically for your Leapsome account – never reuse passwords across multiple platforms.
• Consider using a password manager like LastPass, Dashlane, or 1Password to generate and store complex passwords securely.
• Change your password regularly, ideally every 60-90 days, to minimize the risk of credential compromise.

Set Up Secure Account Recovery Options

 

Proper recovery options ensure you maintain access while keeping unauthorized users out:

• Verify your recovery email address is current and secure (ideally a work email you check regularly).
• Provide an up-to-date phone number for verification purposes if available in Leapsome settings.
• Regularly review and update your recovery information as part of your security routine.

Implement Role-Based Access Controls

 

Leapsome offers role-based permissions that should be carefully configured:

• Assign minimum necessary privileges to each user based on their job requirements.
• Regularly audit user access levels and permissions to ensure they align with current roles.
• Remove access immediately when an employee changes roles or leaves the organization.
• Create clear documentation about who has access to what within your Leapsome instance.

Maintain Device and Browser Security

 

Your account security depends heavily on the devices you use to access it:

• Always log out completely from Leapsome when using shared or public computers.
• Keep your operating system, browsers, and security software updated with the latest patches.
• Use secure, private networks rather than public Wi-Fi when accessing Leapsome.
• Enable automatic screen locks on all devices to prevent unauthorized access if you step away.
• Consider using a VPN for an additional layer of security when accessing Leapsome remotely.

Recognize and Avoid Phishing Attempts

 

Phishing remains one of the most common ways accounts are compromised:

• Be suspicious of unexpected emails requesting your Leapsome login information.
• Always check email sender addresses carefully for signs of spoofing or impersonation.
• Verify that links lead to the legitimate Leapsome domain before entering credentials.
• When in doubt about an email's legitimacy, contact your IT department or Leapsome administrator directly.
• Report suspicious emails to your security team immediately.

Regular Security Audits and Monitoring

 

Proactive monitoring helps identify potential security issues before they become problems:

• Review account access logs periodically to identify any suspicious login attempts.
• Check for unfamiliar devices or locations that have accessed your account.
• Consider partnering with security experts like OCD Tech for comprehensive security assessments of your HR systems including Leapsome.
• Document any security incidents and the steps taken to address them for future reference.

Employee Training and Security Awareness

 

Human error remains one of the biggest security vulnerabilities:

• Provide regular security awareness training for all employees with Leapsome access.
• Create clear guidelines about sharing account information and acceptable use policies.
• Establish a security-focused culture where employees feel comfortable reporting potential issues.
• Consider bringing in external expertise like OCD Tech to conduct specialized security training sessions for your team.

Data Handling and Information Security

 

Protecting sensitive information within Leapsome requires thoughtful data practices:

• Establish clear policies about what information should be stored in Leapsome.
• Regularly review and clean up outdated or unnecessary data.
• Implement data classification guidelines to ensure sensitive information is properly protected.
• Create documentation about data retention and deletion practices for your organization.

Implementing these security measures will significantly enhance your Leapsome account protection. For organizations with complex security needs or compliance requirements, working with specialized security consultants like OCD Tech can provide tailored security assessments and recommendations specific to your implementation of HR platforms like Leapsome.