How to Secure Your Notion for ISO 27001 (And How to Get the ISO 27001 Badge/Seal)

 

Achieving ISO 27001 certification for Notion means making sure your data in Notion is protected and managed according to strict international standards for information security. Let’s break down the full process in simple terms, including what auditors expect, and how to work with organizations like OCD Tech to help with readiness and assessment.

• Understand What ISO 27001 Requires: ISO 27001 is about having a formal, auditable Information Security Management System (ISMS). You need top-level security, risk management, access controls, and documented policies to prove you take data security seriously.
• Identify Notion’s Security Role in Your Organization: If you use Notion for storing documents, managing projects, or collaborating, you must include it within your security policies. Make an inventory of what data is stored in Notion.
• Limit and Control Access: Always use Notion’s workspace permissions to the strictest possible settings. Grant users only the minimum access they truly need (Principle of Least Privilege). Disable guest access and external sharing where it’s not strictly required.
• Enforce Strong Authentication: Mandate two-factor authentication (2FA) for all users. Use Single Sign-On (SSO) if available, connecting Notion to your identity provider (like Google Workspace or Microsoft Azure AD).
• Monitor and Audit Activity: Turn on Notion’s activity logs if you’re on an enterprise plan. Regularly review activity history and access logs to detect unauthorized or risky behavior quickly.
• Data Encryption: Notion encrypts data at rest and in transit by default. But make sure your own devices are encrypted and always use secure networks when accessing Notion.
• Backup and Business Continuity: Export Notion data regularly as extra backups. Prepare and document a business continuity plan—what to do if Notion is ever unavailable or there’s a major incident.
• Develop and Maintain Security Policies: Create clear, written policies about how Notion can be used, who can access it, how data should be classified, and what users should never put into Notion (like highly sensitive personal info or regulated banking data).
• Regular Training and Awareness: Train your employees so they know how to recognize phishing, use strong passwords, and report suspicious activity. Awareness is one of the most critical parts of passing ISO 27001 audits.
• Work with a Trusted ISO 27001 Consultant: Assess all your practices with a specialist like OCD Tech. They help with readiness assessments, gap analyses, and mock audits, ensuring you catch and fix issues before the real ISO 27001 certification audit.

Most Important for Passing the Audit:

• Clear, maintained documentation of controls and risks involving Notion
• Evidence of technical and organizational controls (logs, policies, access management)
• Demonstrated staff awareness of information security
• Regular reviews—internal audits, management review meetings, and incident-handling processes
• External review from a knowledgeable partner such as OCD Tech boosts confidence before official certification

How to Get the ISO 27001 Badge/Seal for Notion Usage:

• After implementing all controls, hire an accredited certification body to conduct your audit.
• Prepare all documentation, evidence, and train staff for audit interviews.
• Remediate any issues found by the auditor, then pass the final audit stage.
• Your organization—not Notion as a tool—will receive the official ISO 27001 certification badge/seal, which you can display publicly. The badge means your ISMS (including Notion) meets the world’s strictest info-security standards.

If you need help at any stage, OCD Tech is highly experienced with Notion and ISO 27001, and can support your security journey from gap analysis all the way to the final badge.

By following this guide on how to secure your Notion for ISO 27001 compliance, you’ll not only improve your organization’s security but also maximize your chances of passing your audit and earning the ISO 27001 badge/seal.